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GOTOMEETING CHANGE BACKGROUND REGISTRATION
GOTOMEETING CHANGE BACKGROUND SOFTWARE

GOTOMEETING CHANGE BACKGROUND SOFTWARE

Typically, the client software (requiring download and install) is more feature rich than the web-based version of a communications platform. Platform features may vary depending on how attendees access your meeting.Confirm that your attendees can access the platform selected for your meeting in some way (e.g., desktop, tablet, mobile, web browser).Ĭonfirm that the availability and accessibility of features is available for the platform selected.Platform availability: Due to mission, security and other considerations, not all agencies use or allow the use of virtual communications platforms on their network.separate captioning streaming website, hand raising tool, polling/surveys) Utilize other accessible services where possible to compensate for weaknesses in your platform (e.g.Implement meeting management strategies to compensate for weaknesses in your platform.Engage people with disabilities to test and evaluate those platforms with you.Check with your agency/organization to identify which platforms you already have access to and if you are co-hosting an inter-agency event, identify which platforms your partner agencies have access to.To select a platform to use for your meeting event: Unfortunately, no virtual meeting platform is perfect. Platform accessibility: Identify which of the features are accessible, and how you will accommodate equivalent access for attendees who are unable to access or use any features.

Interactive features may include chat, polling, Q&A, whiteboards, and breakout rooms.Visual information would include video feed/profile image, screen sharing, documents, animations and videos.Audio information commonly includes human speech, music, and sound effects.Interactive features: What communications tools and interactive features do you plan on using?.You will always need to plan for other unexpected accommodations, but it is vital to have an estimate of the audience’s accessibility needs as part of your meeting planning. Ask for specific needs for captioning, ASL interpreters, etc.

GOTOMEETING CHANGE BACKGROUND REGISTRATION

Be sure to ask for accommodation needs upfront in the registration process. If possible, those in charge of handling the accommodations for the meeting should speak with the disabled person(s) in question to inquire what their specific limitations are and what can be done to best accommodate their needs.

Know your audience: Because no two disabled people experience their disability in exactly the same way, it’s important to know who the audience is and how people with disabilities use the web.

Keep in mind that different venues require different planning and accommodation solutions.

Select a venue/format: Determine if your meeting will be in-person, over the telephone, using a virtual meeting space, or a hybrid of two or more methods.

Digital first: Going forward, most meetings will see one or more attendees joining virtually.

With accessibility in mind, consider the following when planning your meeting:

Accessibility is the goal, accommodations are just tools to reach it.

Accessibility should make content available to all, in equally effective ways, at the same time.

Accessibility is for populations and is proactive.

Accommodations are for individuals and are reactive.

Understand that accommodation is not the same as accessibility: Additionally, similar challenges must be addressed when meetings are held in-person. Not all platforms support screen readers, keyboard accessibility, or live (or even automated) captioning, which must be taken into consideration. People who are deaf or hard of hearing may rely on speech to text translations - commonly through captioning - to understand speech and other meaningful sounds. Others may use a screen reader, a screen magnifier, or their computer’s keyboard instead of the mouse to access and navigate content. Some individuals are unable to distinguish colors and need charts and visualizations to include other ways to comprehend the graphical information. It’s important to plan meetings so that they are inclusive of people who have vision, hearing, mobility, cognitive and other disabilities.

Publishing a Recording of a Live Meeting.

This guidance is intended to provide information on how you can make your next meeting accessible to attendees with disabilities in compliance with Section 508 and other disability rights laws. As federal employees return to their offices, meetings are expected to be a hybrid of in-person and remote participants, accessibility can and should be seamlessly integrated into your meeting. In response to a global health epidemic, how agencies gather, collaborate, discuss, share, and learn has changed from largely in-person meetings and conference calls to virtual meetings where the audience participates remotely through voice and video from their homes.